Wedding Planning Checklist


Wedding planning is no mean feat even if you have help on board. A quick glimpse of the wedding planning list below will jolt the lighthearted into reality.

This is only a sample of a typical Byron Bay wedding planning checklist and budget planner and will obviously need some tinkering to suit your individual wedding planning needs …



Done Activity By Groom By Bride By
Budget $ Spent $

Start the ball rolling

Buy engagement ring
Announce engagement to Brides family
Announce engagement to Grooms family
Announce engagement to friends
Update Facebook
Place Ad in newspaper
Send invites for engagement party
Engagement Party

Long Range To Do’s (6-12 months)

Agree on a wedding date
Agree on colors, theme and how many guests
Choose bridesmaids and groomsmen
Establish gift registry
Discuss a wedding budget
Decide who is paying for what
Find a Celebrant
Find a wedding venue
Find a ceremony decorator
Find a reception venue
Find a band or a DJ
Find a caterer

Mid Range To Do’s (3-6 months)

Find a stationer for invitations, thankyou’s & placecards
Compile the reception guest list
Compile the wedding guest list
Compile list of accommodation for guests
Reserve accommodation for guests
Send wedding & reception invites (c/w RSVP by -6 weeks)
Create a wedding website
Find limos/transport
Find a party hire supplier
Find a florist
Find a photographer
Find a videographer
Find a makeup artist
Find a hair stylist
Find a cake baker
Purchase wedding dress, shoes and accessories
Purchase bridesmaid dresses, shoes and accessories

Counting down To Do’s (2-3 months)

Book accommodation and flights
Rent grooms/men outfits
Book Honeymoon
Send invites for Hens night
Send invites for Bucks party
Hens night
Bucks party
Organise venue decorations (placenames, etc)
Firm up bouquets and arrangements with florist
Ensure wedding dress and bridesmaids dress fittings finalised
Confirm wedding & bridesmaids dress delivery date
Meet caterer to arrange tasting and confirm menu
Purchase gifts for bridesmaids
Purchase wedding rings
Purchase gifts for attendants/family
Purchase bombonieres or wedding favours

10, 9, 8.. To do’s (1-2 months)

Arrange a bar if this is not included by your caterer or venue
Purchase a guest book
Find and confirm MC for reception

7, 6, 5.. To do’s (2-3 weeks)

Try on dresses etc to ensure acceptable fittings
Contact Celebrant to discuss ceremony
Invite others to do a reading during ceremony
Speachmakers to start writing their speaches for the reception
Compile a songlist for band/DJ
Compile guests RSVP’s and advise caterer
Schedule wedding party for rehearsal with Celebrant
Write vows
Ensure party hire has delivery details
Ensure florist has delivery details
Send list to photographer (bride & groom on beach…)
Ensure limo has pick up details
Compile a ceremony playlist on ipod

4, 3, 2.. To do’s (1 week)

Compile a Wedding Day Run Sheet
Appoint a Wedding Day Administrator if you don’t have a WP
Provide WDA/WP with seating plan for reception entry
Delegate who does return party hire and cleanup post wedding
Delegate who will collect/store wedding gifts from reception
Delegate who pays providers/suppliers on wedding day
Delegate who will hand out bombonieres or wedding favours
Assign marriage witnesses for ceremony
Pick up the groom’s/men outfits
Arrange when & where the gifts are to be delivered
Prepare speeches
Provide caterer, venue and planner with table seating list
Purchase alcohol if not provided by caterer or venue
Arrange for mail to be picked up or held whilst on honeymoon
Pack for honeymoon
Organise drinks/esky/table/glasses for ceremony (e.g. on beach)
Obtain cash for wedding providers/suppliers
Fake tan

1.. (Wedding Eve)

Arrange who bride will contact at ceremony to advise ETA
Delegate ipod operator for ceremony


Bask in the stardom

Post-Wedding Checklist

Tell family and friends the fab news
Update status on Facebook and post friends photos
Have your bridal bouquet preserved
Return rental clothing
Meet photographer to review photos
Send editorial and select photos to newspaper


Meet videographer to review footage
Clean wedding dress
Have your wedding dress preserved
Write testimonials for excellent service/s
Change name with bank & passport etc. or inform change of marital status
Change address for postage etc.
Pick up your wedding photos/album
Pick up your wedding video
Update insurances and superannuation beneficiaries
Update wills


In addition to this Wedding Planning Checklist, I can give you plenty of contacts and ideas …